Invoice Automation

A supplier invoice arrives by email. It is read, checked and matched against PO-⁠1187 before an accountant touches it, and the price difference is held for a person.

Simulated dataFrom a fictional company. Nothing on this page sends, posts or calls anything real.

Invoice Automation

Simulated data

Invoice

SBM-2026-0471.pdf84 KB · from accounts@sample-bm.example · today 08:41 GST

Sample Building Materials LLC

Industrial Area 2, Ajman

TRN 100000000000003

Tax invoice

No.SBM-2026-0471

Date08 Sep 2026

TermsNet 30

Your POPO-1187

Cement OPC bulk

40 t × 460.0018,400.00

Subtotal18,400.00

VAT 5%920.00

Total AED19,320.00

Destination: your accounting system (for example Tally, Zoho Books, QuickBooks or Odoo). Product names are examples, not partners.

Processing

Step 1 of 5: Invoice read
(pending)
Step 2 of 5: Fields extracted
(pending)
Step 3 of 5: Checks run
(pending)
Step 4 of 5: Matched against PO-⁠1187
(pending)
Step 5 of 5: Draft bill held for approval
(pending)

AI
Person decides
System
Done

Result

This run will produce

Extracted fields9 fields read from the PDF, checked against VAT and totals
Purchase order matchEvery line compared with PO-1187
Exception for a personAnything that doesn’t match waits for approval

Example outputfor this invoice

Checked against PO-⁠1187

PO mismatch

Cement OPC bulk · 40 t · amounts in AED

Over the purchase order

+AED 400.00

40 t × AED 10.00 · excluding VAT

Invoice compared with PO-1187, amounts in AED
Line	Invoice	PO-1187	Difference
Price per t	460.00	450.00	+10.00
Quantity	40 t	40 t	Matches
Excl. VAT	18,400.00	18,000.00	+400.00

Invoice compared with PO-1187, amounts in AED
Invoice	PO-1187	Difference
Price per t
460.00	450.00	+10.00
Quantity
40 t	40 t	Matches
Excl. VAT
18,400.00	18,000.00	+400.00

Held for the Finance Manager

Draft bill created in your accounting system (Materials, awaiting approval). Nothing is posted until a person approves or queries the difference.

Compare

Manual: 8 steps by hand
Automated: 1 decision for a person

Read, extracted, checked and held because the unit price does not match the purchase order. Accountant time: one decision.

Extracted fields

Appears at step 2 · Fields extracted

Extracted fields

Extracted by AI

Purchase order: PO-1187
Total: AED 19,320.00

Checked against PO-⁠1187

Appears at step 4 · Matched against PO-1187

Checked against PO-⁠1187

PO mismatch

Cement OPC bulk · 40 t · amounts in AED

Over the purchase order

+AED 400.00

40 t × AED 10.00 · excluding VAT

Invoice compared with PO-1187, amounts in AED
Line	Invoice	PO-1187	Difference
Price per t	460.00	450.00	+10.00
Quantity	40 t	40 t	Matches
Excl. VAT	18,400.00	18,000.00	+400.00

Invoice compared with PO-1187, amounts in AED
Invoice	PO-1187	Difference
Price per t
460.00	450.00	+10.00
Quantity
40 t	40 t	Matches
Excl. VAT
18,400.00	18,000.00	+400.00

Press Run to watch every step, or step through at your own pace. Nothing is sent anywhere.

Automate our invoices

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What this demonstrates

5 steps2 AI1 decision by a person

01Invoice readAI: Tax invoice · 1 page
02Fields extractedAI: 9 fields
03Checks runSystem: 4 passed · 1 approval rule
04Matched against PO-1187System: AED 400.00 over PO
05Draft bill held for approvalPerson decides: Held for Finance approval

In a real deployment

Draft bills go to the accounting system you already use, for example Tally, Zoho Books, QuickBooks or Odoo.
Limits and thresholds, such as the manager-approval amount, are set by you, not learned by the system.
Approvals are logged with who approved and when.

Integration names are examples of what can be connected, not partnerships.

Want this workflow on your own data?

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