Procurement, Sample Trading Co.
Updated quotation + delivery before Thursday?
Hi, can you send me the updated quotation and confirm whether the order can be delivered before Thursday?
procurement
Custom AI & automation · UAE
Your business already has the tools. We make them work together.
NoviQera connects your email, documents, ERP, CRM and reporting with custom AI and automation, so routine work moves on its own and your team steps in where judgement matters.
- Built around the software you already use
- Human approval where it matters
- Based in the UAE
Example automation run, simulated data: one purchase order handled from email to confirmation.
- Procurement, Example Contracting LLC emails purchase order PO-EC-2291 with PO-EC-2291.pdf attached, received at 09:02.
- AI extracts the customer, the PO number, 3 lines, subtotal AED 31,200.00, VAT 5% AED 1,560.00, total AED 32,760.00 and delivery by Thursday.
- A draft sales order, SO-2026-118, is created in the ERP.
- Because the order is over AED 25,000, it waits for a manager. The credit limit and prices check out, and the sales manager approves it at 09:06.
- At 09:07 the order confirmation goes to Example Contracting LLC and the account manager is notified.
Built for real operations
Five systems we’ve built for work that would otherwise be done by hand.
Described by type, client details are confidential
See all five systems- Sales & reporting
Automated Sales Intelligence Dashboard
Input: Weekly sales files , output: dashboard + weekly report
Where a person decides: Thresholds set by management
- Finance & ERP
Finance Workflow Automation
Input: Supplier invoices , output: ERP + finance report
Where a person decides: Exceptions wait for approval
- Email & management
AI Executive Email System
Input: Management inbox , output: priorities + draft replies
Where a person decides: Nothing sent without approval
- Operations & reporting
Automated Production Reporting
Input: Site production reports , output: one consolidated view
Where a person decides: Unusual reports go to a person
- Documents & quality
Quality / Document Automation
Input: Operational documents , output: validated records
Where a person decides: Failed checks queued for review
What would you automate?
Pick a department. See the same work done by hand today, and with the repetitive part handled for you.
Finance
Supplier invoices, from the inbox to the accounting system.
Today
8 manual steps- Invoice email arrives
- Attachment downloaded
- Spreadsheet opened
- Details copied across
- Numbers checked by hand
- Accounting software updated
- Report prepared
- Sent to the manager
Most administrative work is not hard. It is just long.
With NoviQera
4 stages · 1 person decides- Invoice read on arrivalSupplier, lines and totals are extracted from the attachment.AI
- Checked against your recordsMatched to the purchase order; anything unusual is flagged.AI
- Exceptions wait for approvalOnly flagged invoices reach a person, who approves or queries them.You decide
- System and dashboard updatedThe accounting record and the finance dashboard update together.Updated
See NoviQera in action.
Five working simulations of systems NoviQera builds. Press Run and follow every step: what the AI reads, what gets updated, and where a person decides.
Runs in your browser on fictional data. Nothing is sent anywhere.
AI Email Assistant
Simulated dataA customer emails for an updated quotation and a delivery date. The assistant reads it, finds the quotation and drafts a reply for you to approve.
Inbox
sales
- Procurement, Sample Trading Co. (unread)Updated quotation + delivery before Thursday?Today
- Accounts, Sample Building Materials LLCInvoice SBM-2026-0471 attachedToday
- Admin, Sample Clinic GroupConfirming our first orderYesterday
- Industry newsletterMonthly packaging updateYesterday
Processing
- (pending)
Step 1 of 7: Email received
- (pending)
Step 2 of 7: Request understood
- (pending)
Step 3 of 7: Deadline identified
- (pending)
Step 4 of 7: Email categorised
- (pending)
Step 5 of 7: Latest quotation found
- (pending)
Step 6 of 7: Reply drafted for approval
- (pending)
Step 7 of 7: Follow-up task created
- AI
- Person decides
- System
- Done
Result
This run will produce
- Summary and categoryWhat the customer wants, how urgent it is, by when
- Context from your systemThe latest quotation for this customer
- Suggested replyDrafted for you to edit and approve. Nothing is sent without you
- Follow-up taskFor the stock check only a person can make
Suggested reply
Waits for youRe: Updated quotation + delivery before Thursday?
Hi,
Thank you for your message. Our latest quotation for you, Q-2026-211 rev 2, is attached.
On delivery before Thursday: I’m confirming stock with our warehouse and will come back to you by end of day tomorrow with a firm answer. If a partial delivery earlier would help, let me know.
Kind regards, Sales team, Demo Distribution Co.
Q-2026-211-rev-2.pdffrom your quotation records (step 5)
Human check: warehouse stock for delivery before Thursday is not in the data this assistant reads, so a person confirms it.
Press Run to watch every step, or step through at your own pace. Nothing is sent anywhere.
Featured implementation
From recurring sales files to a management dashboard.
Sales & reporting
Automated Sales Intelligence Dashboard
- Received Sales_W37.xlsx
- Read 1,214 rows
- Flagged 3 movements
- Report sent to 3 recipients
- Revenue (AED)
- 412,800
- +6.2%vs last week
- Orders
- 96
- +4vs last week
- Active customers
- 128
- +1vs last week
Weekly revenue (AED)Last 8 weeks
350K400K
412,800
Customer movements
- Sample Trading Co.−31% vs 7-week average9,700Attention
- Demo Logistics LLCNo purchase for 5 weeks0Inactive
- Sample Clinic GroupFirst order received12,400New customer
- Example Contracting LLC+8% vs 7-week average66,900Stable
Set by management
- Inactive after 4 weeks without an order
- Attention at −25% vs 7-week average
- Built for
- A business receiving recurring sales reports as files
- The operational problem
- Sales figures arrive as recurring report files. Without automation, seeing a trend or a customer going quiet means opening, copying and comparing them by hand.
- What it does
- Shows management sales trends, category breakdowns and customer movements in one dashboard, and produces the weekly report automatically.
Integrations
Your tools. One connected workflow.
We don’t replace the ERP, accounting or CRM system that already works. We build the automation layer around it.
Invoice SBM-2026-0468 arrives by email. AI reads the supplier, TRN, purchase order, line and totals. It passes all five checks, including a unit price that matches PO-1192. Because the total is above AED 10,000, it waits as a draft bill for the manager, and the manager’s approval releases it in the accounting system.
Invoice SBM-2026-0468
ReceivedSimulated data
Your existing systems
NoviQera automation layer
Your team and outputs
- Accounts inbox, Email (record is here)
- AI reads, Document understanding (waiting)
- Rule checks, Your approval rules (waiting)
- Held for review, Exception queue (not used on this path)
- Manager approval, Your team (waiting)
- Draft bill, Accounting system (waiting)
When every check passes
- AI reads
- A person decides
- Connected, done
Now
An invoice arrives by email
- File
- SBM-2026-0468.pdf · 84 KB
- From
- accounts@sample-bm.example
- Received
- 09:26 GST
Now
AI reads the PDF
- Supplier
- Sample Building Materials LLC
- TRN
- 100000000000003
- Purchase order
- PO-1192
- Line
- 40 t × AED 450.00
- Total incl. VAT
- AED 18,900.00
Now
Checked against your rules
- TRN is 15 digits
- Passed
- VAT equals 5% of the subtotal
- Passed
- Totals reconcile
- Passed
- Invoice number not seen before
- Passed
- Unit price matches PO-1192
- Passed
- Total above AED 10,000
- Manager approval
Now
One click from the manager
The total is above AED 10,000, so the draft bill waits for the manager. The approval is logged with who approved it and when.
Now
Draft bill released in the accounting system
- Supplier ledger
- Sample Building Materials LLC
- Invoice
- SBM-2026-0468
- Amount
- AED 18,900.00
- Category
- Materials
Created from the PDF while it waited, released with the approval attached. Nobody retyped it.
Audit trail
- 09:26Email received · SBM-2026-0468.pdf
- 09:26Supplier, TRN, PO, line and totals extracted
- 09:265 checks passed · above AED 10,000: approval rule
- 09:48Approved · Manager · logged
- 09:48Draft bill released · AED 18,900.00
- 09:26Email received · SBM-2026-0468.pdf
- 09:26Supplier, TRN, PO, line and totals extracted
- 09:265 checks passed · above AED 10,000: approval rule
- 09:48Approved · Manager · logged
- 09:48Draft bill released · AED 18,900.00
Systems we connect to, for example
- Tally
- Zoho Books
- QuickBooks
- Odoo
- SAP Business One
- Microsoft Dynamics 365
- Xero
- Microsoft 365
- Google Sheets
Examples of systems we connect to. Product names describe integration capability, not partnerships.
Could this work in your industry?
The software differs. The repetitive work is remarkably similar.
Production figures moved by hand between three systems.
Production figures, sales data and quality records sit in your ERP, in spreadsheets and in inboxes, and someone spends hours every week moving them between the three.
Daily production report
Line 2 · night shift
- 06:10
Shift report received
PROD-L2-0914.xlsx · emailed by the line supervisor
- 06:11
Output, scrap and downtime extracted
- Output
- 1,840 units
- Scrap
- 46 units
- Downtime
- 38 min
- 06:11
Scrap rate above target
Downtime within the 45-minute limit.
- Scrap rate
- 2.5%
- Target
- ≤ 1.5%
- Output vs plan
- +2%
- 06:12
Dashboard updated, manager alerted
- Dashboard
- Line 2, today
- Alert to
- Production manager
Typical automations
- Production reporting
- Operational alerts
- Quality and document workflows
Supplier invoices keyed in by hand, site by site.
Supplier invoices, delivery notes and approvals arrive from several sites at once, and the accounts team keys each one into the accounting system by hand.
Supplier invoice
Site inbox · materials delivery
- 10:18
Invoice forwarded from site
SBM-2026-0474.pdf · Sample Building Materials LLC
- 10:19
Extracted and matched to the PO
- Invoice
- SBM-2026-0474
- Purchase order
- PO-3052
- Total
- AED 21,682.50
- 10:19
Held for the project manager
- Unit price
- AED 2,950.00
- PO-3052 price
- AED 2,900.00
- Variance (7 t)
- AED 350.00
- 11:02
Approved and posted to accounting
Approved with the variance noted.
- Bill
- SBM-2026-0474
- Amount
- AED 21,682.50
Typical automations
- Supplier invoice processing
- Approval workflows
- Project cost reporting
Enquiries on every channel, answered by whoever is free.
Enquiries arrive by portal, WhatsApp, email and phone, and whoever is free that day decides whether they are answered, logged or forgotten.
New enquiry
Property portal
- 11:24
Enquiry arrives from a portal
Looking to buy a 2-bedroom in Business Bay this quarter. Could we view this week?
- 11:24
Enquiry qualified
- Intent
- Buy
- Unit
- 2-bedroom
- Area
- Business Bay
- 11:25
Matched in the CRM
New contact created. 3 listings match the brief.
- 11:25
Assigned to the area agent
Sales agent, Business Bay, with the viewing request.
- 11:26
Personalised follow-up drafted
Three apartments in Business Bay match your brief. Would Wednesday or Thursday suit for a viewing?
The agent reviews it before it is sent.
Typical automations
- Lead routing
- Follow-up automation
- Client communication
Front-desk paperwork that all needs doing today.
Confirmations, insurance paperwork and supplier invoices all land on the same front desk in between patients; none of it needs a clinical decision, all of it needs doing today.
Front-desk inbox
Sample Clinic Group
- 10:04
Insurance document received
INS-0917.pdf · by email to the front desk
- 10:04
Classified and matched
- Type
- Insurance approval
- Reference
- PA-2026-0917
- Appointment
- APT-4471
- 10:05
Filed with the appointment
Insurance approvals, September.
- 10:05
Front-desk admin notified
Insurance approval PA-2026-0917 received for appointment APT-4471. Please confirm the appointment with the patient.
Typical automations
- Insurance document handling
- Appointment confirmations and reminders
- Reporting for clinic managers
Also on the industries page:FinanceFitness & WellnessProfessional ServicesRetailLogistics
From your process to a working system.
Four steps, each with a concrete output. You see the workflow before anything is built.
Step 1: Discover
We study how your team actually works and find the repetitive, manual work that shouldn’t be manual.
Typical outputProcess map + opportunity listStep 2: Design
We design the automation around the tools you already use, and you see the workflow before anything is built.
Typical outputWorkflow design + integration planStep 3: Build
We build, integrate and test it with your real documents and data, with approval points where you want them.
Typical outputWorking system in your environmentStep 4: Deploy & improve
It goes live, is monitored and is refined on real usage.
Typical outputMonitoring + iteration cadence
Built with control.
AI does the repetitive processing. People keep the decisions, inside limits you set.
Held for approval
Invoice SBM-2026-0471Sample Building Materials LLC
AED 400.00over PO-1187
Needs a person- Why
- Unit price AED 460.00 vs AED 450.00 on the PO
- Rule
- Unit price differs from PO: Finance review
- Assigned to
- Finance Manager
Simulated data
Audit trailLogged: rule, user, time
- 08:41 GSTHeld by rule · unit price differs from PO
Role access. People see and do only what their role needs.
Approval gates. Any step can wait for a named role to approve.
Audit trail. Every automated action is logged: what ran, on what, when, with what result.
Monitoring. Live systems are monitored and refined on real usage.
Not sure where to start?
Six questions. About a minute. No email needed.
Questions we hear first.
Straight answers.
No. Your systems of record stay your systems of record, and we don’t copy your business into ours. We design the automation around the tools you already use, rather than forcing a replacement.
We connect through each system’s official interfaces with scoped credentials: APIs and webhooks where the system has them, imports, exports and file drops where it doesn’t, and custom connectors for internal software. Tally, Zoho Books, QuickBooks, Odoo, SAP Business One, Microsoft Dynamics 365 and Xero are examples of systems we connect to; the names describe integration capability, not partnerships.
Every implementation is custom to how your business actually works, so scope comes out of the first step, Discover: we study how your team works and produce a process map and a list of automation opportunities. The workflow design and integration plan build on that, and there is no proposal until we both think it makes sense.
The system goes live, is monitored and is refined on real usage, because automation improves once it meets the real process. The typical output of this stage is monitoring and an iteration cadence.
Only where you allow it. AI handles the repetitive processing: reading, extracting, categorising, matching, drafting. Exceptions, approvals and anything with a customer or money on the line go to a person with the context attached. Limits and thresholds are set by you, and every automated action is logged.
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United Arab Emirates